The Conference Media Run-of-Show Template
Gold Edition
A Planning Framework for Conferences Where Execution Matters
Built for planners who want their media coverage to feel intentional, calm, and inevitable—not reactive or bolted on at the last minute.
$995
Credited in full toward any booked conference coverage
This Is Not a Media Template — It’s an Operational Reality Check
Most run-of-shows are built around sessions.
Media is often added later—once rooms are locked, timelines are tight, and expectations are already set.
That’s when chaos sneaks in.
This template was built to answer one question before your event goes live:
“Does our media plan actually fit the way this conference runs?”
If the answer isn’t a confident yes, this framework will surface the gaps early—when they’re still fixable.
Who This Is For
This tool is designed for:
Corporate conference planners
Association event teams
Internal marketing & comms leaders
Producers managing multi-room, multi-day programs
If you’re coordinating:
concurrent breakouts
sponsor activations
executive visibility
headshot stations
recap deliverables with real deadlines
This framework was built for you.
What You’ll Get
A clean, professional, fillable planning template that maps media coverage across your entire event, including:
Coverage Architecture
Keynotes & main sessions
Concurrent breakouts
Sponsor & exhibitor moments
Headshot and portrait blocks
Networking, receptions, and VIP moments
Operational Logic
Staffing reality checks
Multi-room coverage planning
Priority alignment (what actually matters most)
Coverage trade-off visibility
Delivery & Recap Planning
Same-day vs next-day deliverables
Recap video timing
Executive & sponsor asset needs
Post-event momentum windows
This isn’t about aesthetics.
It’s about making the event run smoother.
Why This Works (When Other Templates Don’t)
Most planners already have a run-of-show.
What they don’t have is a media-specific layer that accounts for:
physical movement between rooms
simultaneous sessions
editing timelines
sponsor obligations
human bandwidth
This tool doesn’t replace your master schedule.
It overlays onto it—so nothing important is assumed, rushed, or missed.
Planners who use this template often say the same thing:
“We caught issues here that would have caused stress on-site.”
That’s the point.
What This Signals to Stakeholders
Using this framework communicates:
operational maturity
multi-room fluency
realistic staffing expectations
calm, prepared leadership
Internally, it shows your team planned thoughtfully.
Externally, it reflects professionalism and control.
This is why it’s commonly used on retained conference programs.
How We Use It
At BURNS Media Productions, this is the same framework we use internally when supporting multi-day conferences nationwide.
For retained partners, it’s part of our standard planning process.
For teams who want access without a full engagement, we make it available as a standalone planning tool.
Pricing & Access
Conference Media Run-of-Show Template (Gold Edition)
$995
✔ One-time access
✔ Fillable, reusable format
✔ Designed for real conferences—not theory
Important:
If you book conference photography or video coverage with BURNS Media Productions, the full $995 is credited toward your booking.
This ensures the tool functions as a planning accelerator—not a sunk cost.
Who This Is Not For
This framework is not designed for:
Small, single-room events
DIY or volunteer-run programs
Teams looking for “just a few photos”
Price-driven vendor shopping
If your event requires precision, coordination, and confidence—this will feel natural.
If not, it will feel unnecessary.
That’s intentional.
Final Thought
Great conferences don’t feel calm because nothing went wrong.
They feel calm because someone planned for reality.
This template helps you do exactly that—before the doors open.
Access the Gold Edition
$995
Credited toward booked conference coverage
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